Accurate and complete individual education records are maintained for each student in the Orange County Public Schools.  All data maintained on an individual student is considered to be the “education records”.  Scholastic records are maintained in the school that the student attends or last attended while enrolled in the Orange County Public Schools or at the Central Office.  The education record includes:

• Cumulative data – such as directory information, grades, attendance, state testing results, health records, textbook agreements, etc.

• Confidential data – containing personally identifiable information.

• Discipline data – containing all disciplinary referrals.

The principal of the school and the Superintendent or designee is responsible for maintaining the record, identifying parties to whom data may be disclosed, and recording the purpose of the disclosure.

The policies and procedures for reviewing and expunging scholastic records are included in the School Board Policy Manuals which are available for review in each school library of the Orange County Public Schools.

The policies and procedures for disclosure of data from scholastic records are included in the School Board Policy Manuals which are available for review in each school library of the Orange County Public Schools.

Parents and eligible students may challenge the content of scholastic records and file a complaint concerning an alleged failure of the Orange County Public Schools to comply with the 20 U.S.C. 1232g with the Federal Educational Rights and Privacy Act (FERPA) Office.

Parents and eligible students may be charged a fee for coping scholastic record data that does not exceed the cost of reproduction.

Parents and eligible students may obtain, upon request, a copy of the written policy and procedures on the management and location of educational records.

Under no circumstances will information concerning a student’s test data or other information of a personal nature be released without written consent of the parent, guardian, or student (if 18 years of age or over).  Copies of the written policy on the management of Student Education Records in Orange County Public Schools may be obtained by contacting the principal’s office.

Information documents of general interest available at each school for review are as follows:

• “Policy Manual” (Orange County Public Schools)

• “Emergency Plan” (each school)

• “Six Year Educational Plan” (Orange County Public Schools)

• “Family Life Education Plan” (Orange County Public Schools)

• “Accreditation Report” (each school)

• “Asbestos Inspection Report and Management Plan – AHERA 40 CFR. Part 763” (each school)

• “Biennial School Plan” (each school)

• “Philosophy and Objectives” (each school)

• “Orange County Special Education Procedural Guide” (each school)